Privacy policy.
The Civil Society Organisation (“Madaniya” or “We”) are committed to protecting and respecting your privacy. This policy (together with our terms and conditions and any other documents referred to in it) sets out how the personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
This policy is updated from time to time. The latest version is published on this page. This privacy policy was updated on 26 February 2023. If you have any questions about this policy, please email info@madaniya-csn.org
Definitions of data protection terms
The following terms will be used in this policy and are defined below:
Data subjects include all living individuals about whom we hold personal data. A data subject need not be a UK national or resident. All data subjects have legal rights in relation to their personal data.
Personal data means information relating to a living person who can be identified from that information (or from that information when combined with other information in our possession). Personal data can be factual (such as a name, address or date of birth) or it can be an opinion (such as a performance appraisal).
Data controllers are the people who, or organisations which, decide the purposes for which, and the manner in which, any personal data is processed. They have a responsibility to process personal data in compliance with the DPA. For the purpose of the Data Protection Act 1998 (the “Act”) and General Data Protection Regulation (GDPR), the data controller is Civil Society Network of Unit A, 1 Canfield Place, London NW6 3BT, United Kingdom.
Data processors include any person who processes personal data on behalf of a data controller. Employees of data controllers are excluded from this definition but it could include other organisations such as website or server hosts, fulfilment houses or other service providers which handle personal data on our behalf.
EEA is the European Economic Area which includes all countries in the European Union as well as Norway, Iceland and Liechtenstein.
ICO means the Information Commissioner’s Office (the authority which oversees data protection regulation in the UK).
processing is any activity that involves use of personal data. It includes obtaining, recording, holding, organising, amending, using, disclosing or destroying personal data.
sensitive personal data includes information about a person’s:
* racial or ethnic origin;
* political opinions;
* religious or similar beliefs;
* trade union membership;
* physical or mental health or condition;
* sexual life or orientation; or
* criminal record (including any allegation that they have committed an offence).
Data protection principles
Anyone processing personal data must comply with the eight data protection principles. We are required to comply with these principles in respect of any personal data that we deal with as a data controller. Personal data should be:
processed fairly and lawfully;
processed for purposes which the individual has been told about, and not in any way that is incompatible with those purposes;
adequate, relevant and not excessive in relation to the purpose for which it is held;
accurate and, where necessary, kept up to date;
not kept longer than necessary;
processed in accordance with individuals’ rights;
secure; and
not transferred to people or organisations outside the EEA without adequate safeguards.
Information we may collect from you
We may collect and process the following data about you:
Information that you provide by filling in forms on our site www.madaniya-csn.org (“our site”). This includes information you provide when registering to use our site, subscribing to our email services and newsletters, posting your content on our members’ area, booking onto a course or event, or requesting further services. The information you provide to us may include your name, organisation name, address, e-mail address, phone number, photographs, and financial and credit card information.
We may also ask you for information when you report a problem with our site.
If you contact us, we may keep a record of that correspondence.
We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
We track which parts of our website you visit and the resources you access.
Cookies and IP addresses
We may collect information about your computer or device, including your IP address, operating system and browser type, for system administration. This is statistical data about our users’ browsing actions and patterns when using our site, and does not identify any individual.
How we use cookies
A cookie is a small file placed on your computer’s hard drive. It enables us to identify your computer as you view different pages on our website.
Cookies allow us to store your preferences to present content and functions that are specific to you. They also enable us to see information like how many people use the website and what pages they tend to visit. They help us to improve our site and to deliver a better and more personalised service. They enable us:
To estimate the size of our audience and how they use our site.
To store information about your preferences, and so allow us to customise our site according to your individual interests.
To speed up your searches.
To recognise you when you return to our site.
Refusing cookies
You may refuse to accept cookies by activating the setting on your browser which allows you to refuse any cookies being stored on your device. However, if you select this setting you may be unable to access certain parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you logon to our site.
Your security and where we store your personal data
We will always hold your information securely. The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site – so any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
How we use your information
We use information held about you in the following ways:
To ensure that content from our site is presented in the most effective and easily understandable way for you and for your computer.
To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
To notify you about changes to our service.
Disclosure of your information
We may disclose your personal information to third parties if we are working with them to deliver a service you have requested, under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms and conditions and other agreements; or to protect the rights, property, or safety of Madaniya or others.
Your right to refuse data collecting
You have the right to ask us not to process your personal data for marketing purposes. We will always inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. It is your right to prevent us from contacting you by checking certain boxes on the forms we use to collect your data or by contacting us at info@madaniya-csn.org
Following links to and from our site
Our site may contain links to and from the websites of our partner networks and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Access to your information
The Act gives you the right to access information held about you. You can request access to the information we hold on you. You can request this information by contacting info@madaniya-csn.org
Changes to our privacy policy
Any changes we may make to our privacy policy in the future will be posted on this page.
Contact
Questions, comments and requests regarding this privacy policy are welcomed and can be addressed to info@madaniya-csn.org
